Insight and expertise on document imaging, print management, office equipment and beyond.
As you may have heard, the State of Illinois is telling school districts, libraries, and municipalities that they should plan for deep cuts. Due to lack of funding, the state is looking at a $13 Billion deficit.
In 1938 a man by the name of Chester Carlson invented a process that would change the method of printing office documents forever. In his New York apartment, he found a way to merge the electrostatic printing and photographic printing processes. His “electro-photography” process was patented and renamed to Xerography. By 1959 the first plain paper copier, the Xerox 914, was introduced using his method. This method of copying became so popular, that within 2 years Xerox sales reached over $60 million and rapidly grew to over $500 million by the mid-60’s. The term “Xeroxing” was as familiar as the trademarks Klennex or Q-tip.
How is your business taking it’s office equipment environment to the next level? As with all aspects of business, new technology is heavily effecting the office products and solutions industry. This post by Seth Godin creates a great analogy of how to save your business from sinking.
As for right now, take these three simple steps to saving your office equipment environment. Make an impact and keep your business from sinking.
On a typical Monday morning, Sandy the CFO of a mid-sized Social & Health Services provider in Chicago has a routine meeting with her staff to cover the weeks financial priorities. Usually, the agenda covers insurance claims, funding from the state & federal government, and other matters related to cash flow. However, the agenda on this Monday was quite different. Sandy was asked to cancel her staff meeting and instead meet with the Executive Director and another gentlemen who Sandy later learned was an attorney.
A network assessment, by a fresh pair of eyes, (a new network engineer) is often the best way to get a clear report on current problems, solutions and improvements. It is very difficult for technicians already providing computer and network support to supply a “no holds barred network assessment”
Many business owners, CEO’s, CFO’s and other decision makers in an organization often fail to look at the cost to operate and 
maintain their printing technology. When it comes to cutting costs, businesses usually cut back on employees and advertising. 1-3% of a business’s total revenues are spent on printing costs and often times it could be more. So, before you cut advertising costs and employees which can negatively affect your business; look for ways to cut costs by lowering your printing expenses.
During my thirty years of owning and operating office equipment dealerships in Chicago, Indiana and Wisconsin, my organizations have helped thousands of small and mid-sized clients acquire the right office equipment for their company’s unique requirements. New technologies have changed the way we look at how documents are stored, moved and printed. Hence, charting a successful course when buying office equipment for your company, has become more difficult.
The rate of technology change is increasing, with an emphasis on connected devices, faster system deployment and shorter life cycles. Organizations must find new ways to accommodate technological change. If done the right way, for the right reasons, leasing can be a feasible and cost effective alternative to purchasing equipment, particularly in the technology arena.
There are several reasons to lease equipment:
Anyone that has ever been in a doctor’s office or hospital can plainly see that it is a very paper intensive environment as well as a very labor intensive environment from a document prospective. Listed are some current issues pertaining to heath care records management.
1) Currently 31 cents of every dollar in health care is spent on administrative costs.
2) It is easy to lose or misplace paper files; it’s estimated that doctors see patients with incomplete data 40% of the time
3) It is tremendously time consuming to maintain paper documents
